Enquiries wait for hours
Your counsellor is teaching, it is 11 pm, or it is Sunday. By the time anyone replies, the student has booked a demo elsewhere.
Admissions infrastructure for coaching institutes
Never lose an admission enquiry on WhatsApp again.
AdmitFlow gives your institute a front desk that never closes. Every enquiry is answered within seconds, in English, Hindi or Hinglish. Demo classes are booked, follow-ups run on schedule and fees arrive on time. We configure and manage all of it for you.
- A 14-day pilot at no cost. If demo bookings do not rise, you pay nothing.
- Live within an hour, on your institute's own WhatsApp number.
- Built on the official WhatsApp Business Platform.
Sharma JEE Academyonline
Hi, what are the fees and timings for the JEE 2027 batch?
JEE Main + Advanced, 2027 batch
Fee: ₹1,45,000 a year, in three instalments
Timings: Mon to Sat, 4:00 to 7:30 pm
Would you like to attend a complimentary demo class first? Book a demo classSpeak to a counsellor
Fee: ₹1,45,000 a year, in three instalments
Timings: Mon to Sat, 4:00 to 7:30 pm
Would you like to attend a complimentary demo class first? Book a demo classSpeak to a counsellor
Book a demo class
Confirmed. Your demo class is on Saturday at 11:00 am. Reply CHANGE to reschedule.
AdmitFlow in 20 seconds
The challenge
Enquiries are coming in. Admissions are leaking out.
Families approach three or four institutes at once. The one that responds first, answers with clarity and follows through is almost always the one that secures the demo class, and the admission.
Interest goes cold
“Let me think about it” rarely hears from you again. Most institutes stop after the very first reply.
Fees arrive late
Reminders depend on phone calls. Parents forget, and your office spends hours pursuing payments.
How it works
Three steps to a desk that never sleeps.
You focus on teaching. We build, run and refine the desk for you.
- 01
Configured within an hour
We connect your number to the official WhatsApp Business Platform and load your courses, fees, batch timings, address and FAQs straight from your brochure.
- 02
Every enquiry answered in seconds
AdmitFlow answers questions, books demo classes and counselling visits, and follows up on day 1, 3 and 7. Your counsellor receives only the warm leads, with the demo already booked.
- 03
Fees, reviews and a monthly report
Fee reminders go out with UPI payment links, every student is invited to review you on Google, and you receive a monthly report on enquiries, demos, admissions and fees collected.
Capabilities
Everything your front desk wishes it had time for.
Each capability is configured, monitored and refined by us, so your team never has to manage software.
All plans
Instant replies, around the clock
Every WhatsApp enquiry is answered within seconds and recorded in a clean CRM, with its source (Instagram, Google, JustDial, advertisements or walk-ins) and the course of interest.
Growth & Pro
An AI counsellor fluent in Hinglish
Responds to course, fee and timing questions in English, Hindi, Hinglish or your regional language, drawing only on your institute's information. When uncertain, it hands over to your counsellor.
Growth & Pro
Demo classes, booked in the chat
Students choose an available slot without leaving WhatsApp. Reminders follow the evening before and two hours prior, and rescheduling takes a single reply.
All plans
Follow-ups on day 1, 3 and 7
Courteous, automatic follow-ups continue until the family decides. They stop the moment someone replies, books or opts out.
All plans
Fee reminders with UPI links
Reminders three days before, on and after the due date, each with a UPI or Razorpay link. Payments are reconciled automatically and receipts are issued.
Growth & Pro
A stronger Google reputation
Every student is invited to share an honest review at the right moment, in line with Google's policies: no incentives, no filtering. Your rating is tracked every month.
Growth & Pro
Parents, kept informed
Attendance alerts and test results reach parents on WhatsApp in a single click.
Growth & Pro
A monthly performance report
Enquiries, response times, demos, admissions and fees collected, delivered on WhatsApp on the first of every month and followed by a 30-minute review.
Pro
A command centre for every branch
Branch-wise leads and demo locations, a dashboard revealing which branch, source and course drive admissions, and instant replies to Meta and Google lead-form advertisements.
The return
What is one extra admission worth to you?
A single additional admission each month typically funds the entire year. Adjust the figures to see a conservative estimate for your institute.
Estimated additional admissions per month
4
Estimated additional fee revenue per month
₹2,40,000
Against the Growth plan at ₹11,999 a month, that is 20× the investment. An illustrative estimate; your pilot reveals the real figures.
Validate it with a pilotComplimentary
How quickly does your institute really respond?
We will contact your institute exactly as a prospective student would, observe whether anyone follows up on day 1, 3 and 7, and benchmark you against nearby institutes. You receive a one-page Lead Response Report, at no cost and with no obligation.
Investment
Transparent pricing. Begin with a 14-day pilot.
If your demo-class bookings do not increase within 14 days, you pay nothing and we switch it off.
Starter
Never miss an enquiry
₹5,999 / month
+ ₹15,000 one-time setup
- WhatsApp Business Platform setup, with green-tick application support
- Instant replies and lead capture into a streamlined CRM
- Automated follow-ups on day 1, 3 and 7
- Fee reminders with UPI payment links
Most chosen
Growth
AI counsellor, reviews and reporting
₹11,999 / month
+ ₹20,000 one-time setup
- Everything in Starter
- AI counsellor that answers course, fee and timing questions and books demo classes, in Hinglish and your regional language
- Google review invitations for every student, with review monitoring
- Parent updates for attendance and test results
- Monthly performance report and a 30-minute review call
Pro
Branches, dashboards and ad leads
₹19,999 / month
+ ₹25,000 one-time setup
- Everything in Growth
- Multi-branch: leads, courses and demo locations per branch
- Custom dashboard: admissions by branch, source and course
- Ad-lead integration: Meta and Google lead-form ads receive an instant reply
- Integration API for your website or ERP
Annual commitment: pay for ten months, enjoy twelve.
WhatsApp conversation charges from Meta are passed through at actual cost, typically ₹300 to ₹1,500 a month. Replies within 24 hours of a student's message are free.
Monthly plans are prepaid, with a three-month minimum after the pilot. Refer a fellow institute and receive one month complimentary.
One additional admission a month, at a fee of ₹20,000 to ₹1,00,000, funds AdmitFlow for the entire year.
Who it serves
Designed for ambitious coaching institutes.
Ideal for institutes with 200 or more students, or 100 or more enquiries a month, where WhatsApp is still answered from a single phone.
JEE, NEET & FoundationBanking, SSC & Government examsCA & CS
IELTS & Spoken EnglishComputer & skill coursesTuition centres
Already using Classplus or Teachmint? Excellent. They run your classrooms; AdmitFlow converts enquiries into admissions and collects fees. The two work side by side.
Secure, compliant and entirely yours
- Official WhatsApp Business Platform with Meta-approved message templates
- Messages only those who contacted you or agreed to hear from you. Opting out takes effect instantly.
- The AI speaks only about your institute and never invents fees or promises results
- Google-compliant review requests: every student, no incentives, no filtering
- Your data remains yours: encrypted, never sold and deleted when you leave, in line with the DPDP Act
From the founder
Enterprise-grade engineering, delivered personally.
“An unanswered enquiry is not a missed message. It is a student who chose another institute.”
As a software engineer at Microsoft, I learned that reliability is not a feature; it is a discipline. When I saw how many admissions coaching institutes lose to a WhatsApp message that arrives after hours, I knew that discipline belonged here.
AdmitFlow is the result: enterprise-grade engineering, shaped around the realities of an Indian coaching institute. I configure every client personally, review the numbers alongside you each month and remain directly reachable. You will never be routed to a call centre.
Founder, AdmitFlow
- Microsoft alumnus
- Every institute onboarded personally
- A direct line to the founder
Questions
Questions owners ask
What is AdmitFlow?
AdmitFlow is a managed WhatsApp automation service for coaching institutes in India. It answers every admission enquiry on your institute's WhatsApp number within seconds, 24×7, books demo classes, follows up on day 1, 3 and 7, sends fee reminders with UPI payment links and reports the results every month. We set it up and run it for you.
How much does AdmitFlow cost?
Starter is ₹5,999 a month, Growth ₹11,999 and Pro ₹19,999, plus a one-time setup fee of ₹15,000, ₹20,000 or ₹25,000 and GST where applicable. Meta's WhatsApp conversation charges are passed through at cost, usually ₹300–1,500 a month. Every institute begins with a 14-day pilot at no cost.
Which coaching institutes is AdmitFlow for?
JEE, NEET and Foundation coaching, banking, SSC and government exam preparation, CA and CS, IELTS and spoken English, computer courses and tuition centres. It suits institutes with 200 or more students or 100 or more enquiries a month. Setup is done remotely, so it works anywhere in India.
How is AdmitFlow different from Classplus or Teachmint?
Classplus and Teachmint run your classrooms: live classes, study material and tests. AdmitFlow handles what happens before a student joins and when fees fall due. It turns WhatsApp enquiries into demo classes and admissions, and collects fees. The two work side by side.
We already use WhatsApp Business. Why do we need this?
The WhatsApp Business app lives on one phone. When the counsellor is busy, in class, or it's 11 pm, enquiries wait. AdmitFlow makes your number reply in seconds, 24×7, and follow up for you. You still see every chat in the dashboard and can reply yourself any time.
Will it say something wrong to a parent?
The bot only uses your courses, fees, timings and FAQs. If it doesn't know something, it says a counsellor will confirm and alerts your counsellor on WhatsApp. It never invents fees, discounts or results, and never promises admissions or ranks.
Does it work in Hindi and local languages?
Yes. It replies in the language the student writes in: English, Hindi, Hinglish (Hindi in English letters), or regional languages like Marathi, Gujarati, Tamil or Telugu.
Can we use our existing number?
Usually yes. We help you connect your existing number or a new one to the official WhatsApp Business API, whichever is better for you, and help with the green-tick application.
What happens after the 14-day pilot?
We look at the numbers together: enquiries handled, reply time, demos booked, fees collected. If you like it, choose a plan (monthly with a 3-month minimum, or annual: pay 10, get 12). If not, we switch it off and you pay nothing.
Who pays for WhatsApp messages?
Meta charges a small fee for some business-initiated messages (follow-ups, reminders). We pass these through at actual cost, usually ₹300–1,500 a month. Replies to students within 24 hours of their message are free.
Do you guarantee admissions?
No one honest can. We guarantee every enquiry gets an instant reply and timely follow-ups, and we show you the real numbers every month so you can judge the results yourself.
What about our students' data?
You own it. We process it only to run your WhatsApp desk, keep it encrypted, never sell or share it, and delete it when you leave, as the DPDP Act requires. Read our privacy policy.
Begin
Start your 14-day pilot.
Share a few details about your institute. We will reach you on WhatsApp within one working day to arrange a 15-minute call and a live demonstration on your own phone.
- No payment details required for the pilot
- Setup takes about an hour and asks nothing of your team
- Pay nothing if demo bookings do not rise